116P - Board Minutes, Recording Votes and Tie Votes

    1. Minutes

      Minutes are recorded at all open meetings, approved by the School Board, signed by the clerk and chairman of the Board, and stored in accordance with the provisions of the Code of Virginia. Draft minutes and all other records of open meetings, including audio or audio/visual records, are public records open pursuant to the Virginia Freedom of Information Act as described in Policy 603P, Communications- Requests for Public Records. Minutes may be taken during closed meetings of the School Board, but are not required. Such minutes are not subject to mandatory public disclosure.

      • Minutes are in writing and include, but are not limited to:

      • the date, time and location of the meeting;

      • the members of the Board recorded as present and absent;

      • summary of the discussion on matters proposed, deliberated or decided; and a record of any votes taken.

    2. Recording Votes

      Each School Board member's vote on every decision is recorded in the minutes of the meeting. The minutes of the meeting also reflect the method and result of all votes. No votes are taken by secret or written ballot.

    3. Tie Votes

      In any case in which there is a tie vote of the School Board when all members are not present, the question shall be passed by until the next meeting when it shall again be voted upon even though all members are not present. In any case in which there is a tie vote on any question after complying with this procedure or in any case in which there is a tie vote when all the members of the School Board are present, the clerk shall record the vote and immediately notify the tie breaker, if any, to vote as provided in the Code of Virginia § 22.1-75. If no tie breaker has been appointed or elected as authorized by state law, any tie vote shall defeat the motion, resolution or issue voted upon.


    Legal Reference(s):
    Code of Virginia 1950, as amended, Section(s) 2.2-3701, 2.2-3704, 2.2-3707, 2.2-3710, 2.2-3712, 22.1-57.3, 22.1-74, 22.1-75.


    Cross Reference(s):
    Policy 603P, Communications- Requests for Public Records Adopted: February 6, 1990


    Amended: August 21, 1995
    Amended: July 15, 2003
    Amended: July 15, 2008
    Amended: January 6, 2015
    Amended: July 19, 2017
    Amended: May 21, 2019
    Amended: June 25, 2019