120P - Policy Adoption

  • Policy Adoption

    It is the responsibility of the School Board to adopt policies for governing the school division.  The power to enact policy cannot be delegated to an employee or agent such as the Superintendent or a single member of the School Board. 

    Policy is a basic statement of the intent of the School Board which creates rights and responsibilities for the conduct of the school division’s business.  Being of a dynamic nature, policies are subject to revision by the School Board.

    Policies shall be developed and presented to the Board in writing prior to the regularly scheduled Board meeting during which such proposed policy or revision will be considered by the Board evidencing the consideration given to the views of the division's community. The final authority for adoption rests solely with the School Board.

    Regulation is the manner or method of implementation of policy by the Superintendent and staff, subject to change as conditions and/or circumstances may dictate. All regulations for implementation of the policies shall be developed by or through the Superintendent. 

    When a proposed action of the School Board, initiated either by Board member or administration, affects existing School Board policies, the existing policy and regulation, if any, shall be referenced so that the effect of the new action will be clear.

    Unless otherwise provided, when policies are adopted, amended or replaced, the new or revised policy shall become effective upon adoption. 

    Where changes in policy and/or regulations are made, these shall be prepared and distributed to all concerned for insertion into the policy and/or regulations manuals so that action of the School Board may be implemented as soon as possible.

    Bylaw Adoption and Revision

    Proposed School Board Bylaws and revisions to existing Bylaws shall be submitted in writing to all members of the School Board through the Superintendent prior to the regularly scheduled board meeting during which such proposed Bylaws or revisions will be considered by the Board.  The Board shall hold a first reading on proposed Bylaws or revisions to Bylaws during the meeting at which the proposed Bylaw or revision initially appears on the Board’s meeting agenda.  At the next succeeding meeting of the Board, the Board may take action on the proposed Bylaw or revision to an existing Bylaw.  A two-thirds vote is required for adoption or revision of a School Board Bylaw. 

    Legal Reference(s):

    Code of Virginia, Section(s) 22.1-78, 22.1-253.13:7 
    Underwood v. Henry County School Board, 245 Va. 127, 427 S.E.2d 330, (1993)

    Cross Reference(s):

    Policy 121P, Bylaws- Policy Implementation
    Policy 122P, Bylaws- Board Policy Manual

    Adopted: February 6, 1990
    Amended: May 8, 2008
    Amended: December 4, 2018
    Amended: July 20, 2021