304R-A - Textbooks, Workbooks, and Supplies

    1. Textbooks

      Every student is to be furnished a copy of each basic text used in his/her program of instruction. Some texts which are available as classroom sets are not issued to the student for personal use at home on a regular basis. Each student will be permitted to take home the text periodically on an as needed basis.

      Each school principal is responsible for the following items pertaining to textbooks:

      1. All textbooks must be stamped indicating that they are the Property of Frederick County Public Schools Textbook Fund.

      2. A student must pay the replacement cost for a lost book before being issued a new book, unless a Student Fee Waiver or Reduction Form (Policy 729P Appendix, Operations and Finance- Student Waiver and Fee Reduction Form) has been submitted and approved. Refunds will be granted for texts found and returned by the end of the school year.

        The charge to a student who has lost his/her book is as follows plus 10% to cover shipping.

        • New book - Full price will be charged for textbooks that have been in use three years or less.

        • Old book - Half price will be charged for textbooks that have been in use four or more years.

        • Damaged book - Books damaged beyond repair will be treated as lost books. Damaged books that can be repaired will be charged 25% of the book cost.

      3. All textbooks listed on the approved Frederick County textbook list are to be ordered through the offices of the directors of elementary and middle/secondary instruction by the principal of each school.

      4. Any supplemental books or materials used in the classroom must be approved by the principal.

      5. Each school is to maintain an accurate textbook inventory.

      6. Each school is to use the transfer and disposition process for any textbook removed or added to the inventory.

    2. Handling and Care of Textbooks

      1. All books should be handled in a manner to preserve their usable condition.

      2. Repairs and mending may be done locally or by professional binding service at the direction of the assistant superintendent for instruction.

    3. Requests for Textbooks

      All teachers are to make textbook requests through the principal or designee.

    4. Textbooks, Manuals, and Ancillary Materials

      1. All teacher’s editions of textbooks and ancillary materials published to accompany the texts are the property of Frederick County Public Schools.

      2. The principal or designee is responsible for maintaining an accurate inventory of textbooks, manuals, and ancillary materials.

      3. Textbooks, manuals, and ancillary materials may be transferred among schools as needed as the request of the directors of instruction.


    Adopted: April 7, 1970
    Amended: March 20, 1978
    Amended: September 17, 1979
    Amended: February 5, 1980
    Amended: May 19, 1980
    Amended: August 4, 1981
    Amended: December 6, 1994
    Amended: May 23, 2000
    Amended: May 11, 2021