Records are maintained and retained following guidelines issued by the Library of Virginia. As prescribed in those guidelines, records are destroyed when no longer educationally useful or five years after the student graduates or leaves school. However, some records will be retained for 75 years—according the retention scheduled guidelines issued by the Library of Virginia.

Individualized Education Plans and certain other records related to the education of students with disabilities must be maintained for five years following graduation, completion of a program, or withdrawal from Frederick County Public Schools. Such scholastic records may be needed by the parent or eligible student for social security benefits or other purposes. Requests for copies of such records must be made during the five-year period outlined above. Requests should be directed to the last school attended.